Which of the following is the appropriate order for the phases of project management?

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Terms in this set [15]

The process of leading, coordinating, planning, and controlling a diverse and complex set of processes and people in the pursuit of achieving project objectives.

Project Management

Time, Cost, Scope, and Quality or Performance

Project Management Triangle

It is comprised of five separate stages: stage one - project initiation; stage two - project planning and design; stage three - project execution and construction; stage four - project monitoring and controlling systems; and stage five - project completion.

Project Management Process

The goal is to examine the feasibility of the project by determining the nature and scope of the project, along with exploring and elaborating on project ideas. Project leaders should ask five questions before beginning. Number one, why this project? Number two, is it feasible? Number three, who are the partners? Number four, what should the results be? Number five, what are the boundaries of this project

Stage 1 Initiation

The key to any successful project is planning. The main purpose in planning is to plan time, cost, and resources in order to estimate the work needed to complete the project. Additionally, planning helps to manage risk during execution.

Creating a plan

There are four steps to project planning: step one - project goals; step two - project deliverables; step three - project schedule; and step four - supporting plans. Determine how much work is needed. Plan time cost and resources.

Stage 2 Planning and Design

It is important to identify the project stakeholders. A stakeholder is anybody directly or indirectly impacted by the project. The next step is to find out the stakeholders' needs. The best way to do this is by conducting interviews. Take time to draw out the true needs that create real benefits. Once interviews have been conducted, it is time to create a list of needs and prioritize them. From this list create a set of goals that can be easily measured using the SMART principle.

Step 1 - Project Goals

Using the goals defined in step one, create a list of items the project needs to deliver in order to meet those goals. Next, specify when and how each item must be delivered. Finally, add the deliverables to the project plan with an estimated delivery date. More accurate delivery dates will be established during step three, the scheduling phase.

Step 2 - Project Deliverables

Create a list of tasks to be carried out for each deliverable. For each task, identify the amount of effort required and the personnel that will carry out it out. Create a Work Breakdown Structure or WBS.

Step 3 - Project Schedule

Contains four different types of supporting plans. The Human Resource plan is used to identify, by name, the individuals and organizations with a leading role in the project. The Communications Plan shows individuals who need to be kept informed about the project and how they will receive the information. The Risk Management Plan helps to identify risks associated with the project and possible solutions. Float is simply extra time built into a project's timeline.

Step 4 - Supporting Plans

The correct sequence of the stages for the project management process.

Initiate, Plan and Design, Execute and Construct, Monitor and Control, Complete

The goal of this stage is to concentrate on integrating all activities and aspects of the project in order to achieve a successful outcome. This stage consists of the processes used to complete the work defined in the project management plan. To accomplish the project's requirements this stage involves coordinating people and resources.

Stage 3 Execution and Construction.

Measures and observes project performance to identify variances from the management plan. Identifies potential problems in a timely manner. Ensures corrective action can be taken when necessary. Includes: measuring ongoing actions, monitoring project variables, identifying corrective actions, and influencing factors that could circumvent control.

Stage 4 Monitoring and Controlling Systems

The final stage in the process. In order for this stage to be finished the project lead needs to carefully monitor and maintain the plan. This helps to keep the plan under control and allow for official closure at the end. Also, in this stage, the leader ensures that time and effort spent on any extra work was specified, budgeted, resourced, and authorized. Any voices of dissatisfaction are dispelled. Finally, reward failure. Why? The reward goes to the effort put into the project, not the failure of the project.

Stage 5 Completion

This event is simply a review of what went well and what didn't go well. Allow the team time to reflect and prepare for the review and ensure the meeting remains positive. Start with what you did right followed by what didn't go right.

Project Review

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