What are the 4 main parts of an emergency plan?
This is a sample or partial document Show 4 STEPS IN THE PLANNING PROCESSStep 1 -- Establish a Planning Team STEP 1 -- ESTABLISH A PLANNING TEAM. There must be an individual or group in charge of developing the emergency management plan. The following is guidance for making the appointment. 1. Form the Team - the size of the planning team will depend on the facility's operations, requirements and resources. Usually involving a group of people is best because: Determine who can be an active member and who can serve in an advisory capacity. In most cases, one or two people will be doing the bulk of the work. At the very least, you should obtain input from all functional areas: Have participants appointed in writing by upper management. Their job descriptions could also reflect this assignment. 2. Establish Authority - demonstrate management's commitment and promote an atmosphere of cooperation by "authorizing" the planning group to take the steps necessary to develop a plan. The group should be led by the chief executive or the plant manager. Establish a clear line of authority between group members and the group leader, though not so rigid as to prevent the free flow of ideas. 3. Issue a Mission Statement - have the chief executive or plant manager issue a mission statement to demonstrate the company's commitment to emergency management. The statement should: Define the purpose of the plan and indicate that it will involve the entire organization Define the authority and structure of the planning group 4. Establish a Schedule and Budget - establish a work schedule and planning deadlines. Timelines can be modified as priorities become more clearly defined. STEP 2 -- ANALYZE CAPABILITIES AND HAZARDS. This step entails gathering information about current capabilities and about possible hazards and emergencies, and then conducting a vulnerability analysis to determine the facility's capabilities for handling emergencies. 1. WHERE DO YOU STAND RIGHT NOW? Review Internal Plans and Policies 2. Meet with Outside Groups Meet with government agencies, community organizations and utilities. Ask about potential emergencies and about plans and available resources for responding to them. Sources of information include: a. Community emergency management office SIDE BAR 3. Identify Codes and Regulations Identify applicable Federal, State and local
regulations such as: 4. Identify Critical Products, Services and Operations You'll need this information to assess the impact of potential emergencies and to determine the need for backup systems. Areas to review include: 5. Identify Internal Resources and Capabilities Resources and capabilities that could be needed in an emergency
include: SIDE BAR • Identify External Resources • Do an Insurance Review • Conduct a vulnerability analysis • List Potential Emergencies Below are some other factors to consider: Historical -- What types of emergencies have occurred in the community, at this facility and at other facilities in the area? Geographic -- What can happen as a result of the facility's location? Keep in mind: Technological -- What could result from a process or system failure? Possibilities include: Human Error -- What emergencies can be caused by employee error? Are employees trained to work safely? Do they know what to do in an emergency? Human error is the single largest cause of workplace emergencies and can result from: Physical -- What types of emergencies could result from the design or construction of the facility? Does the physical facility enhance safety? Consider: a. The physical construction of the facility b. Hazardous processes or byproducts c. Facilities for storing combustibles d. Layout of equipment e. Lighting f. Evacuation routes and exits g. Proximity of shelter areas Regulatory -- What emergencies or hazards are you regulated to deal with? Analyze each potential emergency from
beginning to end. Consider what could happen as a result of: • Estimate Probability • Assess the Potential Human Impact • Assess the Potential Property
Impact a. Cost to replace SIDE BAR • Assess the Potential Business Impact • Assess Internal and External Resources Do we have the needed resources and capabilities to respond? Will external resources be able to respond to us for this emergency as quickly as we may need them, or will they have other priority areas to serve? If the answers are yes, move on to the next assessment. If the answers are no, identify what can be done to correct the problem. For example, you may need to: • Add the Columns SIDE
BAR STEP 3 -- DEVELOP THE PLAN You are now ready to develop an emergency management plan. This
section describes how. 1. Executive Summary 2. Emergency Management Elements 3.
Emergency Response Procedures 4. Support Documents Emergency call lists -- lists (wallet size if possible) of all persons on and off site who would be involved in responding to an emergency, their responsibilities and their 24-hour telephone numbers 5. Resource lists -- lists of major resources (equipment, supplies, services) that could be needed in an emergency; mutual aid agreements with other companies and government agencies. SIDE BAR THE DEVELOPMENT PROCESS 1. Identify Challenges and Prioritize Activities 2. Write the Plan 3. Establish a Training Schedule 4. Coordinate with Outside Organizations Meet periodically with local government agencies and community organizations. Inform appropriate government agencies that you are creating an emergency management plan. While their official approval may not be required, they will likely have valuable insights and information to offer. Determine State and local requirements for reporting emergencies, and incorporate them into your procedures. Determine protocols for turning control of a response over to outside agencies. Some details that may need to be worked out are: Determine what kind of identification authorities will
require to allow your key personnel into your facility during an emergency. SIDE BAR SIDE BAR 5. Maintain Contact with Other Corporate OfficesCommunicate with
other offices and divisions in your company to learn: 6. Review, Conduct Training and Revise 7. Seek Final Approval 8. Distribute the Plan SIDE BAR STEP 4 -- IMPLEMENT THE PLAN. Implementation means more than simply exercising the plan during an emergency. It means acting on recommendations made during the vulnerability analysis,
integrating the plan into company operations, training employees and evaluating the plan. INTEGRATE THE PLAN INTO COMPANY OPERATIONS CONDUCT TRAINING, DRILLS AND EXERCISES 1. Planning Considerations 2. Training Activities 3. Employee Training SIDE BAR 4. Evaluate and Modify the Plan Have community agencies and organizations been briefed on the plan? GET INSTANT ACCESS to THE MEMBERS LIBRARY Safety materials created by safety professionals. What are the key elements of an emergency plan?What are the elements of the emergency plan?. All possible emergencies, consequences, required actions, written procedures, and the resources available.. Detailed lists of emergency response personnel including their cell phone numbers, alternate contact details, and their duties and responsibilities.. Floor plans.. What is the most important part of the emergency planning process?Effective communication is the most vital component of any emergency response. Streamlined, efficient communication can help mitigate loss of life and keep responders safe.
What are the five components of an emergency action plan?Prevention, mitigation, preparedness, response and recovery are the five steps of Emergency Management.. Prevention. Actions taken to avoid an incident. ... . Mitigation. ... . Preparedness. ... . Response. ... . Recovery.. |