What are the different ways in which you can change the look of the report in MS Access?
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The report provides the user a way to view, format, and create a summary or notes from the information that is stored in your Microsoft Access Database. In the database, the information is stored in tabular format. It is comparatively difficult to draw conclusions directly from the tabular structured data. The report which is generated is comparatively easier to understand. The user can create a simple report of total sales and the total profits or loss occurred during the current fiscal year. It can include various details such as the product that grossed the maximum profit and the product with the least sales etc. Anyone can easily read the report to learn these conclusions. It saves both time and effort. In this article, we will first learn the importance and overview of the reports in MS Access. Then, we will discuss the parts of the report and learn how to implement the report in MS Access. Further, we will perform various operations such as sorting, grouping, or summarizing the data. Note: The user can only implement reports in the Microsoft Access Desktop Databases only. The web application of MS Access does not provide support for reports.Various Application of ReportThere is the various application of reports. In MS Access Database, the report allows the user to represent the information to multiple people, especially people with non-technical backgrounds from the database for any of the following purposes:
Parts of a ReportMS Access allows the user to create two types of reports. The two types of reports are
Unbound Report: These reports are not bound to any database or Structured Query Language. These reports themselves don't represent any data. Bound Report: These reports are associated with a table or a database. These reports are used to present the data of the data source in a simpler and summarized manner. Here, we will work on the bound report that has a data source associated with it. The reports in MS Access are divided into different sections. The user can use the View from the Design View Menu in the application. If you want to use the reports efficiently with the MS Access Database, then you must understand this topic . This can help you create better reports. For Example, the section of calculated control determines the process and steps for calculating the results in MS Access. Each section has a specific position and use in the report. The following list is a summary of the section types and their uses:
When working with MS Access, the user must prefer to normalize the database and each entity, and the relationship between the entities should be well defined before creating the report. It is relatively easier to make the report from the data source if the structure is well defined. Therefore, it is better if the user plans and designs the database. Creating A Report in MS AccessTo create reports in the Access desktop database, then the user is required to follow the given steps: Step 1: The user must choose the source of the data that will serve as the record source for the report. Points to remember when choosing the record source:
Step 2:The step involves choosing the appropriate report tool.
Below is a list of tools in the report and a description of these tools.
Steps to Choose the appropriate report tool.
Performing Group, Sort, or Total in the Report
Highlight Data With Conditional FormattingWhen using the report in MS Access, the user can also highlight the important points in the report. The user can highlight the stored data and add conditional formatting rules for different control or group of controls. The users can implement the data bars if the user wants to perform a comparison between different groups in the report. Adding Conditional Formatting to Controls in the Report
Customizing the Color and Fonts of the Report
Add a Logo or Background Image to your ReportThe MS Access allows the user to add a logo or background image to your report. Remember: If you update the image in your report at any point in time, the application will automatically update the image where the image is implemented in the database. The user is required to follow the given steps to add or remove the image from the report:
Use Preview or Print in a ReportUsing Preview in a report
Print the Report
Next TopicAnd Function in MS Access ← prev next → How many types of Reports are there in MS Access?Access supports three types of controls: bound, unbound, and calculated: Bound control A control whose source of data is a field in a table or query is a bound control. You use bound controls to display values from fields in your database.
How do I change the font in an Access report?To change the font style for a field, select the field you want to change. Then, on the Format tab, select a font, font size, font color, and alignment.
Which tab allows to change the view of the report?The View tab enables you to switch between Normal or Master Page, and Single Page or Two-Page Spread views. This tab also gives you control over showing boundaries, guides, rulers, and other layout tools, zooming the size of your view of the publication, and managing Publisher windows you have open.
How will you change the theme of a report?Apply a theme
Edit the report. In the toolbar, click Theme and layout. In the THEME tab, click the theme you want to apply.
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